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Umajani

Umajani for Work - SOP routines

Every site opens right,
every day.

Turn standard operating procedures into recurring routines for every site, role and shift. Staff complete them on their phone with proof. Managers see exceptions, not spreadsheets.

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Store opening, Store 14

8:41 AM
Shutter and alarm
Lights and display
Chiller temperature7 degrees
Cash float count
Manager check-in

Escalated to area manager at 8:52 AM

Recurring checklists

Opening, closing, hygiene and safety checks scheduled by site, role and shift.

Proof built in

Photo, signature, GPS and temperature readings attached to each step.

Escalate when missed

Missed or failed steps alert the area manager in minutes, not at month-end.

01

Proof, not ticks

Require a photo of the cleaned fryer, a signature on the cash count or a GPS check-in at the gate. Every proof is time-stamped and stored with the checklist.

  • Photo, signature, GPS and numeric readings
  • Mandatory and optional steps
  • Fail a step with a reason

Store opening, Store 14

8:41 AM
Shutter and alarm
Lights and display
Chiller temperature7 degrees
Cash float count
Manager check-in

Escalated to area manager at 8:52 AM

02

Shift handovers that never miss a line

Outgoing staff complete a handover routine. Incoming staff acknowledge it. Open items carry forward automatically.

  • Structured handover templates
  • Acknowledgement by incoming shift
  • Open items carry forward

Shift handover, Ward 4B

Day to night
Bed 3Post-op, vitals every 2 hoursOpen
Bed 7Discharge papers ready for morning
Bed 9IV antibiotics due 10 PMOpen
Acknowledged by incoming nurse8:04 PM

03

Works where the Wi-Fi does not

Shop floors, cold rooms and basements work offline. Checklists sync the moment a connection returns, with original time stamps.

  • Full offline mode on Android and iOS
  • WhatsApp completion for staff without the app
  • Audit export as PDF

Opening checklist, on time

Last 8 weeks
96.8%up 4.1 pts

Sites

186

Missed today

3

Escalated

1

Templates

Ready to use in one tap.

All templates
Work - Operations 35 min

Store Opening Checklist

  1. 1Shutter and alarm, photo
  2. 2Display and lighting check
  3. 3Chiller temperature reading
  4. 4Cash float count, signature
Use this template
Work - Operations 20 min

Kitchen Hygiene Audit

  1. 1Handwash station check
  2. 2Fridge temperature log
  3. 3Pest control evidence
  4. 4Manager signature
Use this template
Work - Handover 15 min

Night-Shift Nurse Handover

  1. 1Patient status by bed
  2. 2Medication due list
  3. 3Open concerns flagged
  4. 4Incoming nurse acknowledges
Use this template
Work - Safety 10 min

Pre-shift Safety Check

  1. 1Toolbox talk topic
  2. 2PPE check, photo
  3. 3Machine guard check
  4. 4Supervisor sign-off
Use this template

Also in Umajani for Work

Team rituals

Run async stand-ups, weekly check-ins, retros, shared focus hours and meeting-free days inside Slack and Microsoft Teams.

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Onboarding

Day-1 to day-90 onboarding routines with buddy assignments, automatic IT and HR tasks, and new-joiner pulse checks.

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Wellbeing programs

Company challenges, mindful-minute programs, EAP links, women's wellness programs and team-level burnout signals that never watch individuals.

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Analytics

Completion and on-time rates by team, site and shift, participation, trend lines, team-level burnout risk and exportable reports.

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Before you go

Make tonight
the first one.

Pick the blocks for tonight's wind-down. Umajani will hold the routine, remind you at the right moment and adjust it tomorrow.

Tonight

Your wind-down

  1. Phone away10:40 PM
  2. Breathwork10:40 PM
  3. Lights out10:45 PM

3 blocks, 5 min, done by 10:45 PM

Save routine and sign up

Rolling routines out to a whole company? Connect with sales